If you’re a tenant taking a lease on a commercial property then a schedule of condition is one of the most valuable documents that you can have in your file. Your lease will contain obligations for you to repair and maintain the building to an agreed standard. Usually, the lease will either require you to repair and maintain the full interior and exterior of the building, or just the interior. A schedule of condition records the condition that the property is in at the start of the lease and helps to protect you against undue claims for existing damage and disrepair around the property caused by the previous occupier.

A schedule of condition can not only help to save you thousands of pounds in repair bills – and often tens of thousands on larger properties – it can also make the lease-end settlement process easier to amicably resolve with the landlord. However, this document has to be comprehensive in order to offer the level of protection required.

some schedules fall short of their intended impact because:

Roof Coverings

The roof and gutters of the building have not been inspected due to access constraints, or simple laziness.

Demised Area

Only the building itself has been looked at. The full demised area – including the external yards, car parks and boundary fences etc. – has not been fully inspected.

Photos Etc.

The photographs appended to the schedule are taken on low resolution cameras or there is an insufficient number of them to properly demonstrate the condition of the property.

Joint Agreement

The schedule has not been agreed and signed off by both parties, or there is no mention of the schedule in the final draft of the lease.

examples of recent surveys carried out:

A full schedule of condition on a new-build storage and logistics unit
A schedule of condition on the roof to a 1960’s storage and logistics unit
A schedule of condition on the interior of a three-storey high street retail shop
A full schedule of condition on a 1930's former public library building prior to a change-of-use

Our schedules of condition cover all accessible areas of the demised property. We can also provide inspections of roofs, gutters and other high-level parts of the property using our access platform partners.

Our photographs are taken using high-definition cameras and we can also record walk-through videos to provide you with a full suite of robust documentary evidence to help protect your interests. We are evolving the schedule of condition format to incorporate the benefits of modern technology whilst sticking with the content and thoroughness of traditional written schedule forms.

If you’re planning a move into a leasehold business premises then contact us for advice on how to minimise your liabilities and get your exit strategy right from day one.